ACT Meeting Minutes, 28 Mar 2007

Subject: ACT Meeting March 28th Minutes

We talked about quite a few things this week and in the last few days confirmed quite a few details.

Food for Thought-
This month April we will be still having Sandra sponsor the program but we will do it Friday, April 27th to Papa Joe’s-
Here’s the website: http://www.papajoes.us.
Sandy’s comments about the location: I love the little gift shop on the property and the cute outdoor waiting area in front of it. Plus, it’s not very far away but it feels like you’ve really headed out to the boonies if you go out through St. Joe and past Boyette’s Grove and Petting Zoo.

This program was changed back to Friday because of exam week and not distracting our students to much while they should be studying.

September-
Business professor to sponsor the trip to Columbia in Ybor City

October- will be a Saturday trip to Ceviche’s in St. Pete as a day trip and Sandy has proposed that it be sponsored by the whole ACT committee or at least a group of us together. Please let me know your thoughts on this. Thanks!


We talked about doing a community service/ philanthropy program together such as the local breast cancer walk. Anyone interested in spearheading this?

April 11th will be the D- Block (discrimination program), that the leadership course is sponsoring and the sexual assault and abuse program by student services. Act is looking to sponsor a self defense program that day. Monika is working with the Criminal justice department professors to find someone to present on this topic.

Math Week went great!!

Human Rights day-
-Waiting on Father Tony to propose ideas to other areas around campus to move forward with our ideas.
-Rachel has purchased a Darfur Diaries Documentary and can use this resource along with program.
-Group wants to look into adopting a child or a school- talking to the SERVE committee about co-sponsoring this with the committee and doing this as an on going project outside of the service projects at spring break time.

Kite program- Go Fly a Kite. Math club (Monika) is going to help with building the largest kite, Communication club (Rich) is going to help with communicating information about the program and participation, etc. Is this correct Rich anything else?
Sarah helping to coordinate things with this as well, she confirmed Crawford 1&2 to build the kites in.
The event will take place on Friday, April 13, 2007 from 4pm – 5pm prior to spring fling.

Several members of the committee offered to be site leaders for the community service day on April 14th.
Below I have included information about being a site leader if you are interested please let me know. Thanks!



Good afternoon,

Saturday, April 14th is our Spring Community Service Day. You have shown an interest, volunteered in the past as a site leader or are a student leader at Saint Leo University, and we’d like to request your assistance again this fall. It is a list of confirmed sites and agencies that we will be providing services to on Saturday, April 14th so far. As I get additions I will let you know weekly. Please take a look at the list to see if there is a site that you would be willing to be the leader at, but please note this is not a comprehensive list of sites because we are still confirming details. As I confirm with sites I will notify you weekly of additions to the list.

If you would be so kind to respond to me with one of the following three responses it would be very helpful. We’ll try to accommodate everyone’s first choice.

1. Yes, I am willing to help and will lead at any of the sites listed.

2. Yes, I am willing to help and would like to lead at _____________________________ (if more than one option please list them in your order of preference).

3. No, I will not be able to help this fall.

We are trying to give those that have served in the past the first option. I look forward to your response, and appreciate your assistance.

Sites we have confirmed so far this year include:
Pioneer Village
Catholic Charities
Pregnancy Care Center
San Antiono Elementary
Habitat for Humanity Store
Saint Leo Abbey Church
Saint Leo Abbey Grotto
Morning Star Fisherman
Community United Methodist Church
Pasco Library
Food Bank
St.Rita’s Church
ACS Relay for Life
Main Street Dade City
Holy Names Monastery




For those of you who are unfamiliar with what being a site leader is like or just would like a refresher course on the details I have a break down of the duties that being a site leader would include below:

We will open the doors for check-in and breakfast at 7:00 AM and we ask that all site leaders be at the tents between St. Francis and St. Edwards Hall at 7:00 AM to man the site table and check-in your volunteers. At your table will be a folder with the directions to the site; site task sheet; contact information for Jennifer Garcia and Paige Ramsey Hamacher; along with your site sign up sheet and the debrief questions. We will also have a bag of supplies that you’ll carry to the site if supplies are needed.

At the check-in we ask that you stay at your site table and check-in the volunteers for your location. As the students and staff check in, please make sure that they are indicating all clubs and organizations that they belong to so that the clubs they are involved with get credit for their attendance. If the student plans to drive to the site, you can give him/her a direction sheet.

Prior to signing in your group, please decide on a place to meet up with them here on campus so that you can then head out to the sites from your meeting spot. You’ll head out to the sites at 8:00 AM and then plan on finishing the work there by 11:30 AM so that you can then gather your group together and spend the next 15 minutes debriefing with them using the questions (on purple paper) that are in your folder. When you arrive at your site, please look for the contact person from the site and they will give an overview of their organization for you prior to starting the community service for the day. At 11:30 AM, if you have a site with 10 or less people, you can debrief with them in one group. If your site is larger than that, please make sure that you break up your group into smaller groups of 10 – 15 people and have a facilitator to help you for each of those groups. Each group should have someone record the feedback and comments from that group on the purple debrief question sheet.

Please make sure that all your supplies that you brought to the site are returned to us under the tents where you checked in at noon so that we can return them to the offices who loaned them.

Please let me know if you are interested in helping out the Saint Leo community and its surrounding communities as well.

Jennifer Garcia
Saint Leo University
Assistant Director for Student Involvement
33701 State Road 52
Saint Leo, FL 33574-6665
Office: 352-588-8266
Fax: 352-588-8329